TechnoDogs Knowledge Base

2018-08-27 Mentor Meeting

Two large meetings
#1 Season Kickoff - 1st week in October - Administration Sub-team will coordinate
date chosen to occur after B-COM with is the last week in September. B-COM is an event that advertises groups and clubs
This meeting will be used as a recruiting meeting for prospective students and their parents to attend
The agenda for this meeting will be some sort of “robot” game with rules and materials.

#2 Orientation - 2nd week in October
Informational meeting to introduce what FIRST is, what Team 3707 is and how it works

Fall Season meeting structure- no meeting is mandatory * Mondays 6-8 pm Project/Training/Leadership Meeting
students and mentors are welcome to attend to work on project or attend a training session
7 PM-8 PM Leadership meeting includes student leaders and mentors (student leaders will meet with Mr. Roberts some day after school on a regular basis)

End of Fall Season Demonstration Day - sometime in December
The agenda for this meeting will be for each group to present what they did from September to December. May include showing off a repaired robot, highlighting progress on an award etc.

*Build Season Preparation Kickoff - Sometime in December after End of Fall Season Meeting

Build Management Group

GOAL - Get old robots up and ready for work (outreach or training)
ENGAGEMENT - We will have the new students help us repair the old robots, explaining the components and how they work as we go.
CHAIRMAN READY - We will use the old robots for outreach where we can talk about FIRST and how it benefits those who participate.

Safety

GOAL - Get all students to complete the SP2 training as soon as possible and to get an inventory process established
ENGAGEMENT - new students will be part of an inventory core (certain people responsible for certain devices)
CHAIRMAN READY - Will be available to support other subteams

Finance

GOAL - Reaffirm old sponsors, acquire new sponsors and brainstorm for fundraising ideas
ENGAGEMENT - Use the interest survey as a tool to identify students that may be interested in finance. Offer training such as learning MicroSoft Excel or polishing presentation skills
CHAIRMAN READY - Will provide the financial report for the award, provide funding for sub-teams

Administration

Competition Mangagement

GOAL - Get drivers trained, get some field elements to make a course, need a practice field, organize scouting team, make a new cart
ENGAGEMENT -training the new students in scouting and driving
CHAIRMAN READY - help develop a good, responsible team image

Competition Robot

GOAL - Learn how to use new equipment
ENGAGEMENT - Not applicable
CHAIRMAN READY - documentation will be ongoing and ready when needed. No last minute scrambles to generate documentation

Public Relations

GOAL - organize communication to parents. Send them a quick video every now and then
ENGAGEMENT - get on announcements to help engage new students
CHAIRMAN READY - Will provide the 3 minute video portion of the submission

would like to have a organizational structure quick reference to hang around the robotics room to remind people of the new structure
Hans would like us to reintroduce ourselves to Eberspacher
GM is putting up a half field at the Proving Ground. They are also working on a Proving Ground tour for the robotics folks.
discussion of getting a Go Pro or accessories for our cell phones. The team has a cell phone.
Can talk to teachers for resources like tripods, monopods.
Zoe spoke of doing fundraisers like Chipotle and Mod Pizza nights as well as getting sponsors.